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COVID: Company Policy

As we continue to evolve through the pandemic, Ventura Partners wants to keep our staff and spaces safe considering what we know of the COVID-19 virus and its variants.

Copy of COVID-19 Policy_20210901 (1)
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A pdf of the company document is attached above, and the same information is below, for your reference.

At a glance:

70 Otis

- Only come to the office if vaccinated

- No more than two (2) people in the office at once

- Masks required if you aren't alone in the office

Site Visits

- Use your discretion for social distancing and mask coverage

- Ventura Partners supports if you choose to leave a site that feels unsafe due to lack COVID precautions

If you feel sick or have symptoms, stay home

Contact & Reporting

- Please report any COVID contact

- Reporting contact and testing for COVID immediately as recommended are encouraged

Full details

Ventura Partners COVID-19 Office Policy

As of: 9/1/2021

With the ongoing developments of the COVID-19 pandemic and proactive steps by the community to limit the spread of COVID-19, Ventura Partners has implemented a COVID-19 Prevention Policy to ensure that both employees and the community, are safe in the workplace during this challenging time. 

The below policies shall be followed at all times when on site at the Ventura Partners Office (70 Otis Street, San Francisco, CA 94103). Should any questions arise, please contact Kim Edmonds or Danny Frentz.

Please forgive redundancies, but take note as these are repeated to stress the importance of the relevant recommendations, requirements, etc.

First and foremost, communication will be critical to ensure all staff, and co-tenant’s safety. If you can perform tasks remotely or from home, please do so. Any visits to the office shall be communicated to DANNY AND IAN prior to entering the premises to ensure appropriate and safe thresholds are not exceeded.

Authority and Responsibility

Kim Edmonds and Danny Frentz have overall authority and responsibility for implementing the provisions of this Policy in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining this Policy, and to ensure employees receive answers to questions about the program in a language they understand. You can email Danny at, with questions about this policy or to report COVID-19 hazards.

All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

Identification and Evaluation of COVID-19 Hazards We implement the following in our workplace:

  • Conduct workplace evaluations to identify COVID-19 hazards.

  • Document the vaccination status of our employees, which is maintained as a confidential medical record.

  • Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.

  • Develop COVID-19 policies and procedures to respond effectively and immediately to individuals at the workplace who are a COVID-19 case to prevent or reduce the risk of transmission in the workplace .

  • Review applicable orders and general and industry-specific guidance from the State of California, Cal/ OSHA, and the local health department related to COVID-19 hazards and prevention.

  • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.

  • Conduct periodic inspections, as needed to identify and evaluate unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.

Employee participation Employees are encouraged to participate in the identification and evaluation of COVID-19 hazards by contacting either Kim or Danny, to discuss their concerns.

Office Policies:

  1. No more than two (3) Ventura Partners team members may be in the office at any given time.

  2. If there is a need to exceed this threshold, prior written approval from Kim Edmonds or Danny Frentz is required.

  3. Always keep about 6 feet between yourself and others. A mask is not a substitute for social distancing.

  4. Masks or face coverings (covering nose and mouth) are to be worn at ALL times by ALL employees while in the office or in a vehicle, and where required by orders from the California Department of Public Health (CDPH).

  5. The only allowable exception shall be if you are working in an office within which no other people are working or have recently been working (recently = 24 hours).

  6. Individual office door(s) to remain closed when any other people are present in the office overall

  7. When having a conversation with someone else in person, even if 6 feet or further apart, a mask is required


  9. You are eating or drinking at the workplace, provided employees are at least six feet apart, or

  10. Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. Such employees will wear an effective, non-restrictive alternative, such as a face shield with a drape on the bottom, if their condition permits it; or

  11. Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time in which such tasks are being performed

  12. When in doubt, WEAR A MASK.

  13. You could spread COVID-19 to others even if you do not feel sick.

  14. The mask is meant to protect other people in case you are infected.

  15. Everyone should wear a mask in public settings and when around people who don’t live in your household, especially when other social distancing measures are difficult to maintain.

  16. Continue to keep 6 feet between yourself and others. A mask is not a substitute for social distancing. Any employee not wearing a required face covering or allowed non-restrictive alternative, will be at least six feet apart from all other persons unless the unmasked employee is either fully vaccinated or tested at least weekly for COVID-19. We will not prevent any employee from wearing a face covering when it is not required unless it would create a safety hazard, such as interfering with the safe operation of equipment. Face coverings will be provided to any employee that requests one.

  17. WASH YOUR HANDS WITH SOAP AND WATER (for at least 20 seconds) FREQUENTLY!

  18. Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.

  19. It’s especially important to wash:

  20. Before eating or preparing food

  21. Before touching your face

  22. After using the restroom

  23. After leaving a public place

  24. After blowing your nose, coughing, or sneezing

  25. After handling your mask

  26. After changing a diaper

  27. After caring for someone sick

  28. After touching animals or pets

  29. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.

  30. Avoid touching your eyes, nose, and mouth with unwashed hands.

  31. Wipe down frequently touched surfaces after use and wash your hands as soon thereafter as possible.

  32. Disinfecting wipes shall be provided to staff who use the office. Extras shall be located in the conference room or another common area.

  33. Clean AND disinfect frequently touched surfaces. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilet handles, faucets, and sinks.

  34. When in doubt, assume that all surfaces are infected and take the appropriate measures to protect yourself and coworkers.

  35. Never enter someone else’s office, whether they are present or not. – WEAR A MASK

  36. If you need to have an in-person conversation with someone, do so outside or in large well-ventilated area.

  37. If someone in your household or that you have been in close contact with is known to have COVID-19, STAY HOME and alert your supervisor.

  38. Outside your home or the office: Put 6 feet of distance between yourself and people who don’t live in your household.


  40. Remember that some people without symptoms may be able to spread virus.

  41. Stay at least 6 feet (about 2 arms’ length) from other people

  42. Keeping distance from others is especially important for people who are at higher risk of getting very sick.

  43. Cover coughs and sneezes

  44. Always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow and do not spit.

  45. Throw used tissues in the trash.

  46. Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

  47. Monitor Your Health Daily

  48. Be alert for symptoms. Watch for fever, cough, shortness of breath, or other symptoms of COVID-19.

  49. This is especially important if you are running essential errands, going into the office or workplace, and in settings where it may be difficult to keep a physical distance of 6 feet.

  50. Take your temperature if symptoms develop and contact your healthcare provider.

  51. Don’t take your temperature within 30 minutes of exercising or after taking medications that could lower your temperature, like acetaminophen.

Investigating and Responding to COVID-19 Cases

We have developed effective procedure to investigate COVID-19 cases that include seeking information from our employees regarding COVID-19 cases, close contacts, test results, and onset of symptoms.

We also ensure the following is implemented:

  • Employees that had a close contact are offered COVID-19 testing at a COLOR site or other local clinic, at no cost during their working hours, excluding:

  • Employees who were fully vaccinated before the close contact and do not have symptoms.

  • COVID-19 cases who were allowed to return to work per our return-to-work criteria and have remained free of symptoms for 90 days after the initial onset of symptoms, or for cases who never developed symptoms, for 90 days after the first positive test.

  • Written notice within 1 day of your knowledge of a COVID-19 case that people at the worksite may have been exposed to COVID-19. This notice will be provided to all employees, independent contractors and other employers at the worksite during the high-risk exposure period.

System for Communicating

Our goal is to ensure that we have effective two-way communication with our employees. Be aware that:

  • Employees should report COVID-19 symptoms, possible close contacts and hazards to Kim Edmonds or Daniel Frentz, by e-mailing them.

  • Employees can report symptoms, possible close contacts and hazards without fear of reprisal.

Exclusion of COVID-19 Cases and Employees who had a Close Contact Where we have a COVID-19 case or close contact in our workplace, we limit transmission by:

  • Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirementsare met.

  • Excluding employees that had a close contact from the workplace until our return-to-work criteria have been met, with the following exceptions:

  • For employees excluded from work, continuing, and maintaining employees’ earnings, wages, seniority, and all other employees’ rights and benefits. This will be accomplished by allowing employees to use paid sick leave or other paid leave benefit.

  • Providing employees at the time of exclusion with information on available benefits.

Reporting, Recordkeeping, and Access It is our policy to:

  • Report information about COVID-19 cases and outbreaks at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.

  • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with section 3203(b).

  • Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.

Return-to-Work Criteria

  • COVID-19 cases with symptoms will not return to work until all the following have occurred:

  • At least 24 hours have passed since a fever of 100.4 °F. or higher has resolved without the use of fever-reducing medications, and

  • COVID-19 symptoms have improved, and

  • At least 10 days have passed since COVID-19 symptoms first appeared.

  • COVID-19 cases who tested positive but never developed symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.

  • A negative COVID-19 test will be required for an employee to return to work once the requirements for “cases with symptoms” or “cases who tested positive but never developed symptoms” (above) have been met.

  • Persons who had a close contact may return to work as follows:

  • Close contact but never developed symptoms: when 10 days have passed since the last known close contact.

  • Close contact with symptoms: when the “cases with symptoms” criteria (above) have been met,

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